CCF NOTICE: The Revised Federal Drug Testing Custody and Control Form must be used beginning August 30th, 2021

The Department of Transportation has announced that as of August 30, 2021, specimen collectors must begin using the “new” (revised) Federal Drug Testing Custody and Control Form (CCF). If a specimen collector uses the ‘old’ CCF on or after August 30, 2021, the collector must complete a Memorandum for the Record (MFR), otherwise the test will be canceled.

You may view a copy of the revised form here: https://www.samhsa.gov/sites/default/files/workplace/2020-fed-ccf-proof.pdf

How do I know if I have “new” or “old” forms?

The newer/revised CCF was approved by the OMB in August 2020. The new/revised form contains a checkbox in Step 2 for “Oral Fluid” specimens — but beware — although the CCF now contains a checkbox for oral fluid specimens, only urine may be used at this time for Department of Transportation (DOT) collections/drug tests.

Other changes to the form:

  • In Step 1(C), you will notice the addition of “CDL State and No.”
    • Collectors: If the donor is an FMCSA-regulated driver, you must record their commercial driver license state and number.
  • In Step 1(G), there is now a line for “Other” in the collector’s contact info area. For example, the collector may include their email address in this “Other” line.
  • On copies 2-5 (Step 5) of the CCF (donor’s certification statement), there is now a line for the donor’s email address.
  • The form’s instructions have been removed from the back of Copy 5. The Instructions are now posted on SAMHSA’s website at: https://www.samhsa.gov/sites/default/files/workplace/urine-ccf-instructions.pdf

Collectors and employers may obtain CCFs from HHS-certified laboratories (an account is typically required). The HHS-certified lab list is available here:

https://www.samhsa.gov/workplace/resources/drug-testing/certified-lab-list


You may read the DOT’s CCF notice here: https://www.transportation.gov/odapc/Notice_Revised_CCF_August_2021


Take-away: Starting on August 30, 2021, DOT-regulated employers and their service agents [collectors, laboratories, Medical Review Officers] must use the ‘revised CCF’. If you are in need of specimen collector training for DOT drug testing/collections, you may call us at 307-640-5859 or visit us on the web at: https://www.certifiedtrainingsolutions.com


Collectors: Remember, a cancelled test (fatal flaw) requires that you complete Error-Correction Training within 30 days of your becoming aware of the error that caused the test cancellation. Therefore, to avoid the time and expense of error-correction training, please ensure that you have discarded all older CCFs and double-check to ensure before each specimen that you are using the current/revised CCF as required by Federal Regulations.


Certified Training Solutions offers to send training supplies to our students (CCFs and specimen collection kits) for a shipping and handling fee.


As always, we are happy to assist with your questions.  Please see our other popular articles at:  https://www.certifiedtrainingsolutions.com/newsletter.html


Certified Training Solutions offers many additional convenient and affordable internet-based training courses and webcam classes for all our course offerings, including breath alcohol technician (BAT) training, DOT specimen collector training and certification, online supervisor reasonable suspicion training, drug-free workplace training,  screening test technician (STT) training, and more.

Federal Drug Testing Custody and Control Form


Date of this publication: August 12, 2021 © Certified Training Solutions, LLC


The information presented here is meant to provide general information and guidance. Information is deemed reliable but not guaranteed.  Legal advice must be provided in the course of an attorney-client relationship specifically with reference to all the facts of the particular situation under consideration. Such is not the case here, and accordingly, the information presented here must not be relied on as a substitute for obtaining legal advice from a licensed attorney and/or the U.S. Department of Transportation Office of the General Counsel.  When in doubt, check with your corporate legal counsel and/or the U.S. Department of Transportation Office of the General Counsel or an agent of the operating agency that covers your industry.  Certified Training Solutions is not responsible or liable for any loss or damage relating to the use of the information in this article. Before relying on the material in any important matter, users should carefully evaluate its accuracy, currency, completeness and relevance for their purposes, and should obtain any appropriate professional advice relevant to their particular circumstances.

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